If you’ve ever spent late nights buried in spreadsheets, you’re not alone.
We still remember building 10+ budget scenarios across multiple cities and venues, sending versions back and forth, and racing against impossible deadlines. It felt overwhelming, inefficient, and frankly unnecessary.
Like many corporate event planners, we kept asking ourselves:
Why does event planning still feel so hard?
In our search for better ways to plan events, Team Shiloh began experimenting with AI tools like ChatGPT, Gemini and others. They are powerful, but none of them are built for event planning workflows. They don’t understand budgets, timelines, vendors, or the constant ripple effects of change.
So our founder decided to invest in building what she wished existed for event planners.
That’s how Aletheia was born. Not to replace planners, but to act as a true AI planning assistant that removes repetitive work and gives planners back their time.
Here are six ways Aletheia AI is already transforming how we plan events, and what that actually looks like in practice.
Budget scenarios without spreadsheet overload
Building multiple event budget scenarios used to mean duplicating spreadsheets, adjusting formulas, and manually checking every line item.
Using Aletheia, we can model “what if” scenarios in minutes. Add attendees. Adjust F&B. Compare cities or venues instantly.
Planner impact:
You walk into stakeholder conversations with clear options, tradeoffs, and recommendations, without spending hours rebuilding budgets.
One source of truth for every event
Event planning data is notoriously scattered across tools, drives, and inboxes. For a single event it’s common to have data that spans five or more tools. Keeping everything aligned used to be a constant challenge.
Aletheia connects with all our tools and delivers a central hub for planning information. It understands how budgets, timelines, vendors, and documents connect and keeps the entire team aligned with the latest information.
Planner impact:
Less time searching for answers. Fewer version-control issues. More confidence that everyone is working from the same plan.
Onsite event playbooks in minutes
Creating onsite playbooks can take hours of collecting information and copying it into a final document or deck. This often happens far too late in the process and ends in late nights of tedious manual work right before event day.
With Aletheia, we can upload planning documents and generate a first draft of our onsite, execution playbook in minutes rather than hours.
Planner impact:
Onsite teams, vendors, and stakeholders stay aligned with up-to-date information, without weeks of tedious copy/paste to create an onsite playbook.
AI-powered insights, not just data
AI should do more than summarize information. It should help planners see what matters.
Aletheia’s training in event workflows enables it to flag risks, highlight inconsistencies, and surface insights before they become a problem across budgets, contracts, and timelines.
Planner impact:
You catch problems before they escalate and can make more informed decisions quickly without manual review of every detail.
Smarter vendor comparisons
Comparing vendor proposals used to involve flipping between PDFs and spreadsheets, collating details, and hoping nothing important was missed.
Aletheia analyzes vendor options side by side, including scope differences, costs, and potential risks.
Planner impact:
Clearer comparisons, stronger recommendations, and better conversations with stakeholders.
More strategic work, less repetitive work
This is the biggest shift we’re enjoying!
AI hasn’t replaced roles on our team. It’s elevated them. We spend less time chasing details and more time on strategy, design, growth, and creative thinking.
Planner impact:
You operate as a strategic partner, not a spreadsheet manager.
Learn more about AI for event operations
Aletheia is currently available in beta to qualified event teams. If you’re curious how Aletheia could support your planning workflows, you can join the Aletheia insider list at aletheia.events to learn more about the beta program and help shape the future of AI-powered event planning.
Aletheia was built because we’ve lived the challenges of event planning. We’ve felt the burnout. We’ve seen talented planners stretched too thin year after year and program after program. If any of this sounds familiar, you’re exactly who we built Aletheia for.
AI isn’t here to replace planners. The best AI tools give planners back their time.
Never Miss a Beat
Subscribe to our newsletter and get updates on the latest event trends and service offerings